Improving Resume Visibility in HR Systems

🚀 Want your resume to actually make it past the robots and into a recruiter’s hands? Here are 13 steps to get your resume through the Applicant Tracking System (ATS): 1. ✅ Use Relevant Keywords Match your resume to the job description by using the exact skills, tools, and qualifications listed. 2. 📄 Choose an ATS-Friendly Format Stick to a clean layout. No fancy designs or images. Use standard fonts like Arial or Times New Roman. 3. 🏷️ Use Standard Section Headings Keep it simple with headings like “Work Experience,” “Education,” and “Skills.” Creative alternatives can confuse the system. 4. 🚫 Avoid Special Characters Skip symbols, tables, columns, and text boxes. They can break ATS parsing. 5. 📁 Submit as a Word Document or PDF Word files (.docx) are often preferred. Always check the job posting for specific format instructions. 6. 🔤 Spell Out Acronyms Include both the full term and abbreviation (e.g., “Search Engine Optimization (SEO)”). 7. 🛠️ Optimize Your Skills Section List hard skills that align with the job. A dedicated section helps ATS recognize them. 8. 🧾 Match Job Titles Use the exact job title from the posting if it accurately reflects your experience. 9. ✂️ Include Relevant Experience Only Trim out unrelated or outdated roles to keep your resume focused. 10.🧍♂️ Avoid Headers and Footers Some ATS can’t read these areas. Put your contact info in the main body. 11.📅 Prioritize Chronological Order List your most recent experience first. ATS often favor reverse-chronological resumes. 12. 🔍 Proofread for Typos A single misspelled keyword can cause your resume to be skipped. 13. 📝 Add a Professional Summary Include a keyword-rich summary at the top that aligns with the job description. 🎯 By optimizing for ATS, you improve your chances of getting in front of a real human. 💬 Which of these tips have you already tried, and which one surprised you the most? 👉 Follow Ricardo Cuellar for more HR and workplace insights.

"Rohit, I don't know what ATS is." That's what a lot of clients tell me. They either have, ↳ No knowledge of ATS ↳ Only know of its existence ↳ Believe in false rumours they heard from others It's crucial to always have the right information. It can make or break your job search strategy. So, I'll clear these doubts you may have. Here are 5 things you must know about 1. Automated Screening: ↳ ATS scans resumes for keywords related to the job. ↳ It ranks applicants based on how well their resume matches job criteria. ↳ Understanding key terms increases your visibility. 2. Format Compatibility: ↳ ATS prefers standard formatting over creative designs. ↳ Complex layouts or graphics can confuse it, leading to rejection. ↳ Stick to clean, simple resume templates. 3. Keyword Optimization: ↳ Including job-specific and industry-related keywords is crucial. ↳ These should mirror the language used in the job description. ↳ Proper use ensures your resume passes the initial screening. 4. Work History Parsing: ↳ ATS breaks down your work experience for easy evaluation. ↳ It looks for company names, positions held, and dates of employment. ↳ Clarity in presenting this information is key. 5. Relevancy Ranking: ↳ Beyond screening, ATS ranks candidates by relevancy to the job. ↳ A well-optimized resume scores higher, increasing interview chances. ↳ Tailoring your resume for each application improves your ranking. I hope you're leaving this post with a more informed perspective on ATS. Follow Me for daily content on Job Search. ---------- 📌 What other facts should a person know about ATS? Let's discuss in the comments! #resumewriting #resumetips #resumewritingservices #resumehelp

My Resume Has A 95% ATS-Score And I Still Didnt Get The Job?! This is one of many common misconceptions I hear and see. A high ATS score alone isn't enough to catch your readers attention. And simply stuffing your resume with keywords won't make you stand out. We need to strategically place keywords throughout our resume. Even with a low ATS score, your resume has a very high chance of still being seen, especially if you meet the minimum requirements. The issue isn't just keywords; it's how you use and tailor them to the job application to showcase your value. 𝐇𝐞𝐫𝐞 𝐀𝐫𝐞 4 𝐀𝐫𝐞𝐚𝐬 𝐅𝐨𝐫 𝐒𝐭𝐫𝐚𝐭𝐞𝐠𝐢𝐜 𝐊𝐞𝐲𝐰𝐨𝐫𝐝 𝐏𝐥𝐚𝐜𝐞𝐦𝐞𝐧𝐭 1) 𝐂𝐚𝐫𝐞𝐞𝐫 𝐒𝐮𝐦𝐦𝐚𝐫𝐲 - While it's not mandatory, having a career summary can be helpful. - Utilize this section to position common keywords like "project manager," and "leadership". - Keep it concise and not a means to create a long list. ➡Diverse 𝐈𝐓 𝐏𝐫𝐨𝐣𝐞𝐜𝐭 𝐌𝐚𝐧𝐚𝐠𝐞𝐫 with 8 years of experience...Utilizing 𝐀𝐠𝐢𝐥𝐞 for iterative...Leveraging skills in 𝐜𝐫𝐨𝐬𝐬-𝐟𝐮𝐧𝐜𝐭𝐢𝐨𝐧𝐚𝐥 𝐥𝐞𝐚𝐝𝐞𝐫𝐬𝐡𝐢𝐩... 2) 𝐇𝐞𝐚𝐝𝐞𝐫 - Use this area to quickly convey your key industry expertise in just a few words. ➡𝐏𝐫𝐨𝐣𝐞𝐜𝐭 𝐂𝐨𝐨𝐫𝐝𝐢𝐧𝐚𝐭𝐨𝐫 With 𝐒𝐃𝐋𝐂 & 𝐈𝐧𝐟𝐫𝐚𝐬𝐭𝐫𝐮𝐜𝐭𝐮𝐫𝐞 Expertise 3) 𝐉𝐨𝐛 𝐎𝐯𝐞𝐫𝐯𝐢𝐞𝐰 - Use this section to describe your role's purpose and include two to three additional keywords per job title. ➡Managed 𝐥𝐚𝐫𝐠𝐞-𝐬𝐜𝐚𝐥𝐞 𝐩𝐫𝐨𝐠𝐫𝐚𝐦𝐬 to...focusing on 𝐛𝐮𝐝𝐠𝐞𝐭 𝐜𝐨𝐧𝐭𝐫𝐨𝐥 for critical DoD...while monitoring 𝐜𝐲𝐛𝐞𝐫𝐬𝐞𝐜𝐮𝐫𝐢𝐭𝐲 𝐭𝐡𝐫𝐞𝐚𝐭𝐬... 4) 𝐂𝐚𝐫𝐞𝐞𝐫 𝐄𝐱𝐩𝐞𝐫𝐢𝐞𝐧𝐜𝐞 - Highlight accomplishments instead of generic details in your resume bullets - Strategically include keywords to enhance your ATS score and showcase tailored value to potential employers ➡Led 𝐜𝐫𝐨𝐬𝐬-𝐟𝐮𝐧𝐜𝐭𝐢𝐨𝐧𝐚𝐥 𝐭𝐞𝐚𝐦 of 20...ensured 𝐩𝐫𝐨𝐜𝐞𝐬𝐬 𝐞𝐟𝐟𝐢𝐜𝐢𝐞𝐧𝐜𝐲 through Value Stream Mapping... increased 𝐬𝐭𝐚𝐤𝐞𝐡𝐨𝐥𝐝𝐞𝐫 𝐞𝐧𝐠𝐚𝐠𝐞𝐦𝐞𝐧𝐭 by 5 hours weekly (35%)... Resume styles differ, but prioritizing the human touch is essential. While others may rely on lists of buzzwords, aim to stand out by demonstrating genuine value to the reader and company. ----- 🔎If you are looking to improve or pivot into a PM Career, contact me or Avalon Grade Solutions for services that will give you the confidence and control you seek for a brighter future. 𝑭𝒓𝒆𝒆 𝑷𝑴 𝑹𝒆𝒔𝒖𝒎𝒆 𝑹𝒆𝒗𝒊𝒆𝒘 & 𝑻𝒆𝒎𝒑𝒍𝒂𝒕𝒆 𝑰𝒏 𝑪𝒐𝒎𝒎𝒆𝒏𝒕𝒔 #projectmanagement #jobseekers #careers #resume #ATS

Here's my advice for #Jobseekers: "Think like a Recruiter, not like a Job Seeker." Check out these tips & sites to help you adopt a recruiter's perspective when crafting your resume. 𝐀 𝐟𝐞𝐰 𝐭𝐢𝐩𝐬: Easy on the eyes: ✔️ Opt for classic fonts & consistent formatting. Keep colors, bold/italics, and images minimal. Relevant content: ✔️ Start with recent work experience, emphasizing impact & solutions provided. ✔️ List software/technologies used, with bonus points for including versions. ✔️ Use industry-specific keywords from the job description to optimize visibility to recruiters. ✔️ Focus on quantifiable achievements rather than just listing duties. ✔️ Prioritize relevant info at the top for quick recruiter attention. _____________________________ Links in the comments --->>> Recommended Resume Sites: ✔️ Resume Worded ✔️ Indeed ✔️ Resume Genius ✔️ My Perfect Resume ✔️ Resume Builder Notes: 📌 Avoid column formatting for Mid-Level talent & above. Important details may be excluded to fit columns, wasting valuable space for showcasing your value. For 1-page resumes, especially, it's not ideal. For 2 pages or more, empty column space is wasted opportunity to highlight your strengths. 📌 Early Career Talent may use columns sparingly (still not preferred). Here's why: 👇👇 📌 This format doesn't seamlessly parse into ATS, making it challenging for viewers to read. ATS may incorrectly score your experience due to formatting differences. Not Recommended Resume Sites: ❌ Canva: (👀 I love Canva for everything else)- too creative with graphics and columns ❌ Novo Resume: too creative with graphics and columns ❌ Resume.io: Pictures on resumes is NOT recommended, also too creative with graphics and columns ❌ Zety: too creative with graphics and columns What would you add? _____________________________ Hope this helps someone today! Share if you found it insightful. Follow my page for #Recruiting Tips & Advice Have a blessed day! _____________________________ Bonus Tip: To find "industry-specific keywords" that Recruiters will use to find you, ask ChatGPT -->> "What industry-specific keywords would a Recruiter use in their Boolean String to find (Job Title) in the (Specific) Industry?" Level-Up Bonus Tip: include the Job Description

Working on your #resume? If you zoom out to about 50% and squint your eyes, does it look like just a wall of text? 😬 Because that's what a recruiter sees in the first nanoseconds of reviewing your resume (if it even gets past the AI robots.) Here are a few tips to help break things up a bit and make your resume more inviting to actually read: 🔢 Add numbers. Actual digits. Even start a bullet point with them. It visually catches the eye and gives the reader something to get excited about. >> Struggling to attach numbers to your achievements? Start with what's in the job description. It asks for 5+ years of XYZ experience? The first thing in your summary should be "7+ years XYZ experience". Or, if it speaks to growth, impact or change as an important requirement, try highlighting a percentage. Say you were a manager starting with 2 direct reports and increased to 5, you can write "Grew XYZ team by 150% in 3 years." 👬 Use Mirroring. Adjust the bullet points in your resume, or your skills section, to mirror the flow of the qualifications/about you/must-have section of the job post. >> Make it easy for the recruiter to easily see you meet their requirements, so they can check off their boxes and send you along to the hiring manager. Also, yes, you should be editing your resume for every application. Tools like Teal make it really easy. 📰 Split sections. Just like a newspaper changes font size, column width, and word density, often using lines or callout boxes to assist, break up your content visually to create flow and emphasis. >> But be cautious here. Resumes are all about using your real estate on the page wisely, so don't create lots of bulky section splits or tricky spacing that leaves lots of white space. It's about balance. ******** If you want someone to look over your resume and help with simple tips like this, drop a comment below 👇 and I'll get in touch! Unlike a lot of folks out there, I won't charge you an arm and a leg just to give you back a boring wall of text. We'll spend an hour talking through some tips and tricks I've figured out over my 15-year career, and I'll send you off with some homework to help you make every resume you send out land a little better.