Remote Team Management Platforms

I've been managing fully remote teams for over a decade, and I’ve found that the right tools and approach make all the difference. Here’s how we keep things running smoothly: 1) No Email: We don't like email for internal communication. Slack is our go-to tool—the lifeblood of our team’s communication. Quick, organized, and keeps everyone in sync. 2) Project Management: We rely on Asana for tracking project tasks, while Notion and ClickUp keep our agency and product workflows on point. These tools help us stay organized and focused. 3) Asynchronous Collaboration with Loom: With a team spanning multiple time zones, Loom is a game-changer. It lets us record and share ideas, updates, and instructions asynchronously. A video often says more than an email or message. 4) Accountability with Hubstaff: Managing 150+ people across time zones takes serious organization. Hubstaff helps us track time without micromanaging. We don’t deep-dive into the data unless performance concerns arise, but it gives us peace of mind that everyone’s on track. With this setup, we’ve built a remote team that’s not just efficient but also deeply connected and aligned, no matter where in the world we’re working from. Prioritize clear communication and accountability. Even when everyone is miles apart.

The biggest productivity killer of remote teams? It's not bad WiFi. It's manual work slowing everything down. Without automation, remote teams struggle with: ❌ Late updates that cause miscommunication ❌ Missed deadlines that stall projects ❌ Endless admin work that eats up time The fix? Automation tools that do the work for you. These AI-powered tools handle project management, communication, HR, and security. Here’s how to automate and streamline your remote team using them: 📌 Project Management & Task Automation Asana Auto-assigns tasks, tracks progress, and sends deadline alerts Trello Moves tasks, schedules reminders, and automates workflows 📌 Communication & Collaboration Slack  Automates updates, notifications, and scheduled messages Microsoft Teams  Uses Power Automate for approvals and meeting scheduling 📌 Time Tracking & Productivity Hubstaff Auto-tracks time generates reports, and runs payroll timegram AI-powered time tracking with automated invoicing 📌 HR & Administrative Tasks Employment Hero Automates onboarding, leave requests, and performance reviews BambooHR Manages HR workflows, time-off approvals, and detailed reporting 📌 Security & Access Management Okta Automates logins, access control, and compliance LastPass Secure password sharing with automated updates The best teams don’t waste time on things that can be automated. They focus on growth and results. Follow Tersh Blissett for more automation insights.

A little while back, Bradford Church & I pivoted Village. We started on one problem, but kept experiencing a bigger problem; how you make remote & hybrid work, actually work. Here’s how we’re solving it👇 Quick context: we came from Uber, and originally started Village to build tech that creates way better relationships between marketplace platforms and the workers and suppliers that power them. But a few big things changed along the way. Our team was fully remote. That meant we were able to hire incredible people, but the day-to-day of remote sucked. You often hear high performing companies — Uber, OpenAI, Apple — referred to as cults. These companies make talented people irrationally motivated to hit insane goals. Remote kills that. The high trust and vulnerability needed is hurt by fewer close relationships. You need speed and direct communication, but ~50% of employee time in remote gets spent on informational updates and transactional video calls. Finally, ownership erodes. It’s not because people can hide. It’s because you don’t bond as a group and create a shared sense of ownership of something bigger than each other. So what’s the solution? We call it Atlas. It’s already made our team 10x more connected and productive working remotely. How does it work? It 1-click connects to all the tools your team uses everyday - Workspace, Jira, Notion, Slack, Teams, Asana etc - and uses an LLM and rules-based automations to synthesize all their content and data to create highly actionable summaries, insights, and levers to drive performance and productivity. Atlas lets leaders see around corners and have a direct line of sight into performance. It turns managers into supermanagers. It makes employees far more productive. It makes orgs way more connected. You can do some pretty magical things with Atlas: get perfect visibility into what your team or an org is working on, and how that relates to broader goals. Totally eliminate the 50% time spent on busy work and admin. Get way more real-time coaching and feedback on how you’re doing individually, or how your team or org is doing as a whole. Way better understand who someone is personally, and what they are working towards. I’ve heard Atlas described as ‘the iPhone health app for your business’ or a ‘Chief of Staff for everyone in the org’. Whatever the analogy is, our goal is to make managers and employees 10x more effective. We couldn’t be more pumped to start talking publicly about Atlas and sharing it. We’ll be rolling it out over the next few months - if you want to experience it for yourself, reach out - we’re giving it away free for the first 30 teams we onboard. 

If you’re leading a remote team and still relying only on Slack, Google workspace and/or Zoom, you’re missing something... We started using Gather at Lizit about a year ago, and I honestly wish we had done it sooner It has completely changed how we interact as a remote team Slack/Google chat is great for async Meets/Zoom is great for structured meetings But neither creates the feeling of presence Gather adds that missing layer -You can walk over to someone’s desk -Have quick hallway chats -Share space with your team without needing a formal meeting It brings back the informal moments, the spontaneous conversations, the quick check-ins that usually get lost in remote work It has made our culture tighter, our communication more fluid and our days a little more human If you're leading a distributed team and want to keep people connected beyond tasks and deadlines try Gather #remotework #startuplife #teamculture #tools #productivity #foundertips

Successfully Managing a Remote Startup Team as a Founder 🚀 Effective management goes beyond delegation; it's about fostering communication, collaboration, and culture across time zones. Here are some strategies to lead a remote team successfully that have helped me: 1. Establish Robust Communication Channels Communication is key, but keep in mind everyone has their own preferences. Tools like Slack and Microsoft Teams are essential for daily interactions. In our setup at Dextego, we use Slack for engineering/product discussions and Teams for operations/sales/marketing to align with team preferences. 2. Optimize Project and Document Management Notion and Coda are invaluable for keeping everyone on the same page. We primarily use them to plan our marketing efforts, streamlining collaboration and ensuring everyone is up-to-date. 3. Implement Regular Check-ins Daily standups via video calls (ideally) help share goals and address challenges, maintaining a sense of community. I try to always send agendas beforehand to ensure productive discussions and only involve essential personnel to respect everyone's time. Tip 💡: checks ins aren't only for to-dos but also to celebrate the small wins! 4. Schedule Weekly Calls for In-Depth Review Weekly calls delve deeper into project progress and strategic planning. These discussions aim to reinforce KPIs and timelines, fostering a deeper connection and alignment with long-term objectives (explain the why). 5. Maintain an Organized System for Tracking Progress While tools like monday.com and Asana are great, Excel remains a budget-friendly option for tracking tasks and metrics on a budget. It’s vital for keeping the team informed and adaptable to changing priorities. 6. Foster a Strong Remote Culture Building a strong company culture remotely requires extra effort. I organize virtual coffee breaks, team-building activities, and even in-person meetups a few times a year to strengthen our team dynamics. (i.e. these could be conferences, get together etc.) 7. Provide Clear Goals and Expectations Clear communication about roles and expectations helps prevent misunderstandings and aligns efforts with our company's goals. Don't be afraid to reiterate your company's positioning, and mission, especially at the beginning when it is being developed as you go. Managing a remote startup team demands thoughtful communication, rigorous organization, and a strong focus on culture. By effectively using the right tools and establishing clear processes, we can lead our teams to success, no matter where they are located. If you want to look for an example of a company with a strong remote culture, check out Chili Piper. 👋 Hi, I’m Ioanna, co-founder and CEO of Dextego. I'm sharing my Gen Z founder insights, so fellow underrepresented founders can accelerate their entrepreneurial journeys. 🔗 #RemoteWork #StartupLife #TeamManagement #Leadership #ProductivityTools #StartupCulture